Is Managed Print Services Right For You? These 5 Signs Say Yes!

Unless you have already implemented a print policy within your office, there’s a good chance your print costs and volumes are out of control. Even in the present economic climate, it is essential to have a clear understanding of expenses and control, which makes the avoidable waste related to office printing quite eye-opening.

According to recent statistics gathered from the Gartner Group:
• Approximately 90 percent of companies don’t know how many printers are in use, or how much they are spending on print.
• Print is usually the third-highest business operating expense, falling in line behind rent and payroll.
• A typical office worker prints 10,000 pages annually with an average cost of $725.

Do you know the current state of your print costs? If not, now is the time to figure this out. If you are still unsure whether or not managed print services are right for you, consider the following indications that let you know how serious of an issue you may be facing.

1. No Continuity
Have you noticed a lack of continuity in your office? Is your company using several manufacturers products with no regard to how they work together? This issue can result in serious inefficiencies and various operating issues. When all your printers are networked, they will be able to communicate large amounts of information that may be lost otherwise. Add in the right software to help monitor and manage the devices and you achieve a level of continuity that will improve efficiency and lead to cost savings.

2. Excessive Costs
Have you noticed that the costs for printing are continually going up? This shouldn’t happen. Even if your business is steadily growing, printing needs should not grow at a similar rate. There are several variables to consider when talking about the cost of printing. This includes paper, toner and even electricity. This can add up quickly if you overuse these printing resources. There are effective ways to reduce these costs, which can all be done with managed print services.

3. You Have Security-Related Concerns
Today, security issues are more important than ever before. If you are connected to the internet, then your computers and the entire connected network is at risk. If you are worried about security breaches or hacks, then a managed print service can be the perfect solution. This provider knows how to protect your entire network from attacks that occur from the printer’s internet connection.

4. You Are Missing Metrics
If you don’t track device metrics, it means you have no idea where inefficiencies lie, or what you can do to fix them. After all, there’s no way to control something you are unaware of, including page counts, service reports, page coverage, alerts and more. When you have access to these metrics, you can leverage your purchasing power and save money. Metrics is a huge part of managed print services.

5. No Company-Wide Printer Policy in Place
It is important to have unified printer policies throughout your entire company. It doesn’t matter if all of your departments are located in the same building, or not. A company wide printer policy will help you save money, while keeping everything consistent. A managed print service provider can help you create a company wide policy that meets your employee’s printing needs, while helping to save you money.

If you are ready to see how a managed print service provider can impact your company and bottom line, contact our team at Monster Technology, LLC today. We can help you save money, while streamlining the printing process.