While there has been an influx of conversations about going paperless in offices, realistically it’s not going to happen anytime soon. Statistics suggest workers generate 10,000 sheets of paper each year. Furthermore, the United Nations projects paper use will increase by 50 percent.
For small- to medium-sized businesses, office printing is one of their greatest expenditures. Therefore, if these printing projections are accurate, annual costs are likely to rise as well. Many businesses find a solution to help keep printing costs in check in Managed Print Services (MPS). Implementing MPS can save up to 30 percent of printing costs and improve office workflow processes. Although there are many advantages of MPS, it also comes with a few disadvantages. Here are the pros and cons of Managed Print Services.
How do Managed Print Services Work?
Managed Print Services includes numerous business processes. Its philosophy is rooted in proactive printer management, rather than reactive. Tasks are automated and issues are remotely monitored and preventatively addressed, rather than taken care of as they arise. So, what is MPS and what does it do?
- Integrates all imaging equipment, such as printers, copiers, data capture devices, and fax machines
- Supports office network connectivity
- Increases data security
- Monitors supply needs, such as ink and toner
In a nutshell, MPS takes all your office printing needs and related services of individual employees or departments and outsources their management to one single resource. Some companies handle MPS in-house through their IT departments, while others outsource to a company that specializes in Managed Print Services.
Advantages of Managed Print Services
Printing can be wasteful. MPS tightens up and streamlines printing processes, consolidates resources, and increases productivity, ultimately bringing down printer-related costs. In addition to increased convenience, MPS also allows businesses enjoy the ability to:
- Manage devices remotely
- See minimal downtime, if any
- Enable employees to focus more on core competencies, relieving them of day-to-day equipment issues and ordering supplies
- Reduce risks associated with data breaches
- Track documents for regulatory and compliance purposes
Additionally, through an MPS strategy, businesses can reduce their overall environmental footprint and better maintain paper usage limits.
Are you considering Managed Print Services? Contact Monster Technology today to learn more about MPS and see if it’s right for your business!